Administrative Associate, Facilities

Business: Carroll Community College

 

Location: Westminster

FULL TIME • PERMANENT

Business Product/Service: Higher Education

Business Address:
1601 Washington Rd.
Westminster, Maryland 21157

Phone: (410) 386-8030

Contact Name: Human Resources
Title: Human Resources dept.
Email: hr@carrollcc.edu
Website: https://www.schooljobs.com/careers/carrollcc

Job Description

Job Number FY26-00013 / Location Westminster, MD

Opening Date 10/31/2025 – Closing Date 11/14/2025 11:59 PM Eastern

Division Administration / Department Facilities Management

FLSA Status Non-Exempt / Job Type Full-Time – Support

Salary $34,186.00 – $44,442.00 Annually

Salary Details
This full-time position will be placed on the College 12-month employee non-exempt staff salary scale at grade 5. Actual salary placement based on qualifications and experience. Position includes excellent fringe benefits package.

Job Summary:
This position provides administrative support to the Facilities Department as directed. This position reports to the Director, Facilities Operations and Special Projects.

Essential Job Functions:

Daily opening responsibilities for the Information Center. Provide Information Center coverage as necessary
Maintain filing systems according to established procedures and implement new filing systems as directed
Data entry for multiple processes and systems
Compiling established procedures into uniformly styled lists and procedures
Answer phones in office; primary back up college switchboard operator
Assisting with vending planogram tracking
Conduct basic research to gather, verify, and summarize information from reliable sources
Use online search tools, databases, and other resources to support project needs
Schedule appointments
Provide back-up for Mail Services as needed
Other duties as assigned

Job Requirements

Minimum Requirements to Perform Work:

High school diploma or equivalent
Ability to work 7:45am – 3:45pm Monday-Friday, with occasional Saturday or Sunday shifts as necessary
Two years of similar administrative support experience in an office environment
Computer proficiency (Microsoft Office and Teams)
Proficiency with small office equipment (e.g., copy machines, multi-line phone systems)Demonstrated attention to details with regard to communication, data entry and filing systems
Excellent telephone and communication skills
Excellent and effective organization and customer service skills
Must be positive, collaborative and cooperative

Preferred: Associate degree

PHYSICAL DEMANDS:

The work is normally sedentary which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

Hear/talk/communicate – Must be able to exchange information and communicate
Visual acuity – Ability to perceive or detect surroundings
Mental acuity – Ability to focus, concentrate, understand, and convey subject matter
Repetitive motion (i.e. ,keyboarding)
Stand/sit/walk – Ability to move or traverse from one area to another

WORK ENVIRONMENT:

College campus; direct contact with students, staff, faculty and the general public in classrooms, common and shared areas, offices and campus environments. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms. Use of safe workplace practices with office equipment; computers for data entry and word processing with some highly technical applications and new technology systems; avoidance of trips and falls; observance of fire, workplace and building safety regulations and all college policies.

TO QUALIFY FOR EMPLOYMENT, SELECTED CANDIDATES MUST:

successfully complete a criminal background check (for designated positions)
be able to work on campus as of the first day of employment
be a resident of DE, MD, PA, VA, WV or DC as of the first day of employment
be currently authorized to work in the US, as the College does not offer Visa sponsorships

Carroll Community College has the right to revise this position description at any time, and this position description does not represent in any way a contract of employment.

Carroll Community College is committed to fostering a welcoming environment for all. We are proud to be an equal opportunity employer.

Other Job Requirements
H.S. Diploma/GED, Light/No Lifting, Sedentary, Background Check

Wages per hour: $34,186.00 – $44,442.00 Annually
Number of openings: 1
Overtime: NO
Benefits: YES
Carroll Community College is proud to offer a comprehensive and competitive benefits package to full-time benefit eligible employees working at least 30 hours per week including; Health Care, Prescription Drug, Dental Care, Vision Care, Flexible Spending Accounts, Life Insurance, Employee Assistance Program, Long Term Disability, First Financial Federal Credit Union, Retirement Plan Choices, Vacation, Holidays, Sick Leave, Tuition Assistance.

Days of Work:
MONDAY Ability to work 7:45am – 3:45pm Monday-Friday, with occasional Saturday or Sunday shifts as necessary  TUESDAY Ability to work 7:45am – 3:45pm Monday-Friday, with occasional Saturday or Sunday shifts as necessary  WEDNESDAY Ability to work 7:45am – 3:45pm Monday-Friday, with occasional Saturday or Sunday shifts as necessary  THURSDAY Ability to work 7:45am – 3:45pm Monday-Friday, with occasional Saturday or Sunday shifts as necessary  FRIDAY Ability to work 7:45am – 3:45pm Monday-Friday, with occasional Saturday or Sunday shifts as necessary
Shift: Ability to work 7:45am – 3:45pm Monday-Friday, with occasional Saturday or Sunday shifts as necessary

How to Apply: https://www.schooljobs.com/careers/carrollcc
Willing to Train: YES
Experience Required: YES
Experience in Months: Two years of similar administrative support experience in an office environment.
Minimum Age: 18 & over
Closing Date: 11/14/2025