Accounts Payable Specialist – Department of Comptroller / Accounting

Business: Carroll County Government

Location: Westminster

FULL TIME • PERMANENT

Business Product/Service: Local Government

Business Address:
225 N Center St, Westminster, MD 21157
Westminster, Maryland 21158

Phone: (410) 386-2129

Contact Name: Suzanne Schreuer
Title: Administrative Technician
Email: careers@carrollcountymd.gov
Website: https://jobcenter.carrollcountymd.gov/

Job Description

Accounts Payable Specialist
Information
Pay Range (Grade): $25.92 – $45.35 (H500)
Other Compensation Offered: Overtime, Compensatory Time, Flexible Work Schedule, Hybrid Telework Arrangements
Employment Type: Full-Time, 40 hours per week
Organization: Comptroller – Accounting
Location: County Office Building
Reports to: Accounts Payable Manager
Classification: Non-Exempt (41746)
Who We Are
At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community.
What You Will Do
As a part of the Department of the Comptroller, you will play an important role in assisting with accounting operations. Under the direction of the Accounts Payable Manager, you will use your experience in accounts payable to support resolution of complex accounts payable scenarios and to ensure vendors and employees receive their approved payments in a timely and accurate manner while applying accounting principles and County procedures. As the Account Payable Specialist, you will regularly interact with Carroll County agencies, employees, and vendors and respond to them in a supportive role while assisting the accounts payable team with compiling and reviewing accounts payable data. The work you do will support the accounts payable team and assist with compliance of all applicable laws and obligations.
Essential Duties
• Maintain accounts payable information, vendor files, disbursement records, and ensure the availability of documentation and compliance with established policies and regulatory guidelines.
• Independently process complex payment documents, upload spreadsheets, reconcile procurement card statements and record expenses for financial reporting.
• Compile and review invoices, ensuring accuracy, timeliness, and proper coding. Utilize County’s financial management system to process payments.
• Assist auditors by providing supporting documentation and/or information on internal process and procedures.
• Respond to payment inquiries and troubleshoot vendor payments across decentralized departments.
• Assist with training of departmental staff in accounts payable workflows, including invoice entry, reviews, approvals, and documentation protocols.
• Work collaboratively with the Accounts Payable Manager with maintaining and reviewing vendor records throughout the year to ensure accurate tax identification numbers (TINS), business types, and payment coding.
• Support the Accounts Payable Manager with annual IRS 1099 reporting and respond to vendor and departmental inquiries regarding 1099 issuance and corrections.
• Identify system issues or recurring errors and support the Accounts Payable Manager with process improvements.
• Assist Accounts Payable Manager with creating and maintaining standard operating procedures and handouts for recurring and unique AP scenarios.
• Greet and engage with visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and vendors.
• Maintain up-to-date knowledge of accounting practices and complete required continuing education training
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Exhibit integrity, ethics, and fiscal responsibility.
How You Will Succeed
Your Skills
• Microsoft Excel (Intermediate)
• Generally Accepted Accounting Principles (GAAP) (Introductory)
• Microsoft Office Suite (Intermediate)
• Bookkeeping (Developing)
Your Strengths
• Service Excellence
• Decision Making
• Collaborating with Others
• Digital Literacy
• Continuous Learning
• Accounting and Reporting
• Processing and Recording Financial Transactions
• Training Others
• Accounting and Financial Systems, Processes, and Technology

Why You Will Love Working Here
All the Benefits You Need
Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees, this includes:
• Generous paid time off
• 13 Paid Holidays
• Flexible schedules and remote options, when applicable
• Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance.
• Pension, 401k, and 457 Retirement Accounts
• Up to $9,000 in Tuition Assistance per fiscal year
Find out more here: Carroll County Government | Carroll County, Maryland (carrollcountymd.gov)
Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (410-386-2129) or Md. Relay 711/800-735-2258. The mailing address is 225 North Center Street, Westminster, Maryland 21157.
Questions or need assistance? Please contact us at careers@carrollcountymd.gov, via telephone at 410-386-2129 or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during normal business hours.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Job Requirements

You Might Be a Good Fit If
Education and Experience
• Associate degree or two years of college in a related field
• Three or more years of related experience
• A comparable amount of education and experience may be substituted for the minimum requirement.
Additional Information
• Requires criminal background check as condition of employment.
• May be required to work outside of standard hours.

Other Job Requirements
Driver’s License, AA Degree

Wages per hour: $25.92 – $45.35 per hour
Number of openings: 1
Overtime: NO
Benefits: YES
• Generous paid time off • 13 Paid Holidays • Flexible schedules and remote options, when applicable • Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance. • Pension, 401k, and 457 Retirement Accounts • Up to $9,000 in Tuition Assistance per fiscal year

Days of Work:
MONDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.  TUESDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.  WEDNESDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.  THURSDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.  FRIDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.
Shift:

How to Apply: https://jobcenter.carrollcountymd.gov/
Willing to Train: YES
Experience Required: YES
Experience in Months:
Minimum Age: 21 & over
Closing Date: 10/30/2026