Accounts Payable Supervisor – Department of the Comptroller / Accounting

Business: Carroll County Government

Location: Westminster

FULL TIME • PERMANENT

Business Product/Service: Local Government

Business Address:
225 N Center Street
Westminster, Maryland 21157

Phone: (410) 386-2129

Contact Name: Suzanne Schreuer
Title: Office Technician
Email: sschreuer@carrollcountymd.gov
Website: https://careers.carrollcountymd.gov

Job Description

As part of the Department of the Comptroller, you will lead our Accounts Payable operations. Under the direction of the Bureau Chief of Accounting, your expertise as an Accounts Payable Supervisor will ensure the efficient and accurate management of accounts payable while applying generally accepted accounting principles. The work you do will help Carroll County Government operate efficiently and give internal stakeholders the information necessary to make sound financial and budgeting decisions. You will manage the overall accounts payable procedures within our organization; the leadership you provide will support the accounts payable team and ensure work complies with all laws and tax obligations.
Essential Duties
• Manage the overall direction, coordination, and evaluation of accounts payable operations for the County and its allied agencies.
• Supervise and support accounts payable staff while monitoring the quality of their work.
• Plan accounts payable processing, auditing, and reporting based on County policies and government regulations. Ensure work meets established deadlines and standards.
• Resolve accounts payable discrepancies by checking transactions, carrying out audits, and developing action plans to implement corrections. Manage the issuance of annual 1099 forms.
• Maintain internal controls to ensure proper entry of data into the Financial Management System. Compile reports required by management or other federal, state, and local government agencies. Manage the preparation of electronic transfers of accounts payable data.
• Review, analyze, and interpret documents received from vendors and other departments for processing accounts payable transactions. Coordinate actions for refunds, recovery of over payments, direct deposit failures, and other pay event corrections.
• Oversee the maintenance of retrievable files of source documents for audit trails. Prepare schedules and work papers for external auditors.
• Maintain knowledge of and comply with all accounts payable policies and procedures.
• Review budgets for the office. Recommend reallocating resources when necessary.
• Implement standards developed in coordination with peers through policies, procedures, and work schedules. Lead team training to reinforce integrity, ethics, and the use of sound fiscal management practices.
• Encourage collaboration and support team members work and development through mentorship. Build and maintain a welcoming workplace.
• Maintain transparent communication to support flow of information in the organization.
• Lead team operation to meet standards set in Federal, State, and local laws. Partner with legal counsel to ensure policies, procedures, and practices follow applicable Carroll County ordinances.
• May perform additional duties in supervisor’s absence.
How You Will Succeed
Your Skills
• Generally Accepted Accounting Principles (GAAP) (Expert)
• Microsoft Excel (Advanced)
• Microsoft Office Suite (Intermediate)
Your Strengths
• Service Excellence
• Decision Making
• Collaborating with Others
• Exemplifying Integrity
• Holistic Thinking
• Inspirational Leadership
• Digital Literacy
• Continuous Learning
• Accounting and Financial Systems, Processes, and Technology
• Accounting and Reporting
• Data Literacy
• Reconciliation and Analysis

Please visit our website at https://careers.carrollcountymd.gov to apply.

Carroll County Government is an Equal Opportunity Employer

Job Requirements

You Might Be a Good Fit If
Education and Experience
• Bachelor’s degree in accounting or a related field
• Five or more years of related experience
• Three or more years of supervisory experience or demonstrated ability to perform supervisory duties.
• A comparable amount of education and experience may be substituted for the minimum requirement.
Additional Information
• May be required to work outside of standard hours.
• Requires criminal background check as condition of employment.

Other Job Requirements
Driver’s License, Bachelor’s Degree

Wages per hour: $75,255.00 – $135,471.00 per year
Number of openings: 1
Overtime: NO
Benefits: YES
• Generous paid time off • 13 Paid Holidays • Flexible schedules and remote options, when applicable • Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance. • Pension, 401k, and 457 Retirement Accounts • Up to $9,000 in Tuition Assistance per fiscal year

Days of Work:
MONDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.  TUESDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.  WEDNESDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.  THURSDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.  FRIDAY Hours are typically Monday through Friday from 8:00 am – 5:00 pm.
Shift:

How to Apply: https://careers.carrollcountymd.gov
Willing to Train: YES
Experience Required: YES
Experience in Months:
Minimum Age: 21 & over
Closing Date: 05/31/2025