Registrar

Business: Carroll Community College

Location: Westminster

FULL TIME • PERMANENT

Business Product/Service: Higher Education

Business Address:
1601 Washington Rd.
Westminster, Maryland 21157

Phone: (410) 386-8030

Contact Name: Human Resources
Title: Human Resources department
Email: hr@carrollcc.edu
Website: https://www.schooljobs.com/careers/carrollcc/

Job Description

Department: Academic & Student Affairs
Pay Grade: 109
FLSA Status: Exempt

JOB SUMMARY

This position is responsible for the overall operation of Registration, Student Records and Credit Class Scheduling. This position reports to the Associate Provost, Student Affairs and Marketing.

ESSENTIAL JOB FUNCTIONS:
1. Manages all aspects of Records and Registration and associated staff, including but not limited to:
• Develops the College and Records Office calendars
• Directs all credit registration activities
• Administers and coordinates the College’s credit class schedule
• Responsible for the updates and additions to the catalog
• Oversees the course grading process, including mid-term and final grades, and the process of grade changes
• Maintains Academic Standings files through appropriate report generation
• Participates in the development of design and written communications to students
• Resolves complaints related to transcript evaluation, cancellation of sections, drops for non-payment, and residency issues
• Assists in design of registration publications
• Manages records and commencement budgets
• Supervises, trains, and evaluates Records Office staff.

1. In conjunction with the Business Office, assists with the cancellation of student classes due to non-payment by communicating payment deadlines to registered students and de-registering students after the deadline passes
2. Acts as liaison with department chairs and program directors over course offerings, course design, program design, waitlists, caps, late registrations etc.
3. Serves on Commencement, Ellucian, Security and other committees as assigned
4. Maintains degree audit, self-service plans, ARTSYS plans to assure alignment to Curriculog/Acalog plans
5. Monitors web page for updates
6. Participates in affinity and software group discussions; brings best practices to fruition
7. Interprets/applies federal and state-mandated guidelines (COMAR and FERPA)
8. Stay informed about upgrades/system improvements to College systems, patches, research, and new implementation
9. Performs other duties as assigned

MINIMUM REQUIREMENTS TO PERFORM WORK:
• Master’s degree and five years’ experience in a College Student Affairs/Records Office, or bachelor’s degree and seven years’ same experience
• Excellent organizational skills and ability to adapt quickly to change (i.e., changes in technology etc.)
• Proficiency in Microsoft Office
• Familiarity with reporting software (i.e., Business Objects)
• Ability to work one evening per week and/or an occasional Saturday

Preferred
• Two years of supervisory experience
• Extensive knowledge of Ellucian Colleague
• Expertise in Code of Maryland regulations (COMAR)

PHYSICAL DEMANDS:
The work is normally sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

• Hear/talk/communicate – Must be able to exchange information and communicate
• Visual Acuity/ability to perceive or detect surroundings
• Mental acuity – Able to focus, concentrate, understand, and convey subject matter
• Repetitive motion (i.e., keyboarding)
• Stand/sit/walk/able to move or traverse from one area to another

WORK ENVIRONMENT:

College campus. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms; use of safe workplace practices with office equipment; computers for data entry and word processing; avoidance of trips and falls; observance of fire and building safety regulations and College policies.

SALARY INFORMATION

This position will be placed on the College 12-month Exempt Staff salary scale at grade 109. Actual salary placement based on qualifications and experience. Position includes an excellent fringe benefit package.

Carroll Community College has the right to revise this position description at any time, and this position description does not represent in any way a contract of employment.

TO QUALIFY FOR EMPLOYMENT, SELECTED CANDIDATES MUST:
• successfully complete a criminal background check (for designated positions)
• be able to work on campus as of the first day of employment
• be a resident of DE, MD, PA, VA, WV or DC as of the first day of employment
• be currently authorized to work in the US, as the College does not offer Visa sponsorships

Carroll Community College is committed to creating a diverse, equitable and inclusive environment. Carroll Community College is committed to Equal Opportunity Employment.

Job Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:
• Master’s degree and five years’ experience in a College Student Affairs/Records Office, or bachelor’s degree and seven years’ same experience
• Excellent organizational skills and ability to adapt quickly to change (i.e., changes in technology etc.)
• Proficiency in Microsoft Office
• Familiarity with reporting software (i.e., Business Objects)
• Ability to work one evening per week and/or an occasional Saturday

Preferred
• Two years of supervisory experience
• Extensive knowledge of Ellucian Colleague
• Expertise in Code of Maryland regulations (COMAR)

PHYSICAL DEMANDS:

The work is normally sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

• Hear/talk/communicate – Must be able to exchange information and communicate
• Visual Acuity/ability to perceive or detect surroundings
• Mental acuity – Able to focus, concentrate, understand, and convey subject matter
• Repetitive motion (i.e., keyboarding)
• Stand/sit/walk/able to move or traverse from one area to another

WORK ENVIRONMENT:

College campus. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms; use of safe workplace practices with office equipment; computers for data entry and word processing; avoidance of trips and falls; observance of fire and building safety regulations and College policies.

Other Job Requirements
Bachelor’s Degree, Sedentary, Background Check

Wages per hour: $70,163.00 – $94,720.00
Number of openings: 1
Overtime: NO
Benefits: YES
Position includes an excellent fringe benefit package.

Days of Work:
MONDAY M – F 8:30a. – 4:30p. Ability to work one evening per week and/or an occasional Saturday  TUESDAY M – F 8:30a. – 4:30p. Ability to work one evening per week and/or an occasional Saturday  WEDNESDAY M – F 8:30a. – 4:30p. Ability to work one evening per week and/or an occasional Saturday  THURSDAY M – F 8:30a. – 4:30p. Ability to work one evening per week and/or an occasional Saturday  FRIDAY M – F 8:30a. – 4:30p. Ability to work one evening per week and/or an occasional Saturday  SATURDAY M – F 8:30a. – 4:30p. Ability to work one evening per week and/or an occasional Saturday  SUNDAY N/A
Shift:

How to Apply: https://www.schooljobs.com/careers/carrollcc/
Willing to Train: YES
Experience Required: YES
Experience in Months: Master’s degree and five years’ experience in a College Student Affairs/Records Office, or bachelor’s degree and seven years’ same experience
Minimum Age: 18 & over
Closing Date: 03/03/2023