Office Manager

Business: Literacy Council of Carroll County, Inc.

Location: Westminster

PART TIME • PERMANENT

Business Product/Service: Adult Education

Business Address:
255 Clifton Blvd. Suite 314
Westminster, Maryland 21157-4787

Phone: (410) 857-0766

Contact Name: Sam Greenholtz
Title: Executive Director
Email: sgreenholtz@carrollliteracy.org
Website: carrollliteracy.org

Job Description

Coordinate the day-to-day activities of the Literacy (LC) office.
To be subject to the general supervision, advice, and direction of the Executive Director. Will act as Recording Secretary for the Board of Directors and any other meetings as directed by the Executive Director.
Manage QuickBooks software for payroll, financial reporting, and tax preparation. Maintain constant contact with our CPAs to update information promptly and accurately to their organization.
Ensure that all requirements are met regarding any filings with the State of Maryland and or the IRS.
Manage the office files, financial records, and insurance. Manage the updates and requirements of the web site through our provider. Maintain all databases associated with these activities.
Management and distribution of incoming emails.
Manage all bank accounts, make deposits, and acknowledge all gifts, grants and other donations as received.
Ensure the office is open and staffed from 9 – 1 Monday through Thursday and to notify all students and tutors via email of changes in schedule and holiday closings.
Maintain the Literacy Council’s calendars, reserve conference rooms as needed, and set up Zoom meetings as requested.
Maintain inventory of building access cards and office keys.
Oversight of office supplies and book inventory as needed.
Perform other tasks and responsibilities from the Executive Director as requested.

Job Requirements

Must be proficient in QuickBooks, Microsoft, Word, Adobe, and willing to learn other programs associated with Literacy.
Must be able to deal with clients that require special attention. We are an Educational Partner with Carroll Community College and you will need to interface directly with their staff as needed. You will also have access to proprietary information which can not be shared with any one except those approved to receive such information.

Other Job Requirements
H.S. Diploma/GED, Bondable, Medium Lifting, Light/No Lifting, Background Check

Wages per hour: Salary will be based on experience.
Number of openings: 1
Overtime: NO
Benefits: NO

Days of Work:
MONDAY 9:00 AM – 1:00 PM  TUESDAY 9:00 AM – 1:00 PM  WEDNESDAY 9:00 AM – 1:00 PM  THURSDAY 9:00 AM – 1:00 PM
Shift:

How to Apply: Call office (410) 857-0766. Set up an appointment to meet. Bring a resume and any supporting documentation you may want considered.
Willing to Train: NO
Experience Required: YES
Experience in Months:
Minimum Age: 21 & over
Closing Date: 09/30/2023