Administrative Assistant to Director of Pupil Services

Business: Littlestown Area School District

Location: Littlestown

FULL TIME • PERMANENT

Business Product/Service: Education

Business Address:
162 Newark Street
Littlestown, Pennsylvania 17340

Phone: (717) 359-4146

Contact Name: Carrie Mummert
Title: Executive Administrative Assistant
Email: mummertc@lasd.k12.pa.us
Website: http://www.lasd.k12.pa.us

Job Description

JOB TITLE: Administrative Assistant to the Director of Pupil Services
FLSA STATUS: Non-Exempt; Full-Time – Permanent
WORK HOURS: 37.5/week (7.5 hours/day with ½ unpaid lunch)
REPORTS TO: Director of Pupil Services and Director of Student Services

Essential Duties and Responsibilities:
1. Work with the Director of Pupil Services and Director of Student Services to carry out the
daily operations necessary to the efficient functioning of the office
2. Coordinate meetings and maintain a daily calendar of appointments for Director of Pupil
Services and Director of Student Services and ensure sufficient clerical preparation for
each
3. Screen mail, telephone calls, receive and screen visitors, giving routine information or
otherwise handling matters not requiring the Director of Pupil Services and Director of
Student Services attention
4. Works closely with school psychologist to schedule meetings, send out and collect data
information, prepare parent package, and other duties needed to support the school
psychologist
5. Process all special education forms, updating rosters, obtaining proper signatures, copy
and send records, monitor timelines, etc.
6. Process all referrals and evaluations and notify special education staff of components
needed for evaluations
7. Complete Special Education PIMS data collection
8. Complete Pennsylvania state reports such as Foster Care Report, Special Education
Discipline, Alternative Education Reporting, ACT 16, etc.
9. Assist in Child Count
10. Work with psychologists, building administration and counselors to ensure 504
documentation is in compliance.
11. Assist with Alternative Education referrals, prepare packets, and maintain rosters
12. Assist staff with identifying McKinney-Vento students.
Send resources and information to students and families
Work with Thunderbolt Foundation to assist families
Maintain and update all documentation for compliance and state auditing.
13. Maintain home education student roster and files
a. Manage Intent to Homeschool forms
b. Annually receive affidavits for all registered home education students, ensuring
that all files contain the necessary components to begin or continue a home
education program
14. Prepare correspondence for signature as requested
15. Track indicators to be reported to state department
16. Work with transportation to identify Special Education and McKinney-Vento students
needing transportation.
17. Perform any other duties assigned by the Director of Pupil Services and Director of
Student Services.

Job Requirements

QUALIFICATION REQUIREMENTS:
1. Special Education administrative experience preferred.
2. Experience in office and clerical administrative duties
3. Ability to execute the daily routine of multi-tasking
4. Ability to organize and manage an office to ensure maximum efficiency
5. Computer literacy; proficiency in Microsoft Word, Excel, Google Docs, data entry
6. Good planning, organizational skills and ability to meet deadlines
7. Ability to work independently or as a team player
8. Attention to detail and a high level of accuracy and confidentiality
9. Maintain polite and professional communication via phone, e-mail, and mail
10. Ability to maintain a professional appearance and manner.

Other Job Requirements
H.S. Diploma/GED, Background Check

Wages per hour: Based on Experience
Number of openings: 1
Overtime: NO
Benefits: YES

Days of Work:
MONDAY 8:00am-4:00pm  TUESDAY 8:00am-4:00pm  WEDNESDAY 8:00am-4:00pm  THURSDAY 8:00am-4:00pm  FRIDAY 8:00am-4:00pm
Shift:

How to Apply: https://www.applitrack.com/littlestown/onlineapp/default.aspx?Category=Secretarial%2fClerical
Willing to Train: YES
Experience Required: YES
Experience in Months: 1-3 years
Minimum Age: 21 & over
Closing Date: 01/31/2024