Legal Receptionist

Business: Law Office of William Finch, Jr.

Location: Westminster

FULL TIME • PERMANENT

Business Product/Service: Legal Services

Business Address:
197 East Main Street
Westminster, Maryland 21157

Phone: (410) 871-1234

Contact Name: Lynn Downey
Title: Legal Assistant
Email: ldowney@finchlawoffice.com
Website: https://finchlawoffice.com/

Job Description

Job Title: Legal Receptionist
Location: Westminster, MD
Company: Finch Law Office
About Us: Finch Law Office is a reputable family-owned legal practice dedicated to providing exceptional legal services to our clients. With a strong commitment to professionalism and integrity, we specialize in Personal Injury, Workers Compensation, Wills, Trusts & Estates, Probate, and Diminished Value claims. Our team prides itself on delivering personalized attention and effective solutions to meet our clients’ diverse needs.
Position Overview: We are seeking a welcoming, motivated and detail-oriented Receptionist to join our dynamic team. The ideal candidate will play a key role in supporting our attorneys and contributing to the efficient operation of our firm. This is an excellent opportunity to become part of a close-knit family business that offers competitive pay, comprehensive benefits, and a supportive work environment.
Responsibilities:
• Greet clients and other office visitors.
• Communicate professionally with clients, court personnel, and external parties.
• Provide general office support, including answering phones, monitoring email, ordering office supplies, preparing & distributing mail, and handling inquiries.
• Coordinate meetings, appointments, and court appearances for attorneys.
• Assist attorneys with administrative tasks such as drafting legal documents, correspondence, and memos.
• Organize and maintain physical and electronic files, ensuring accuracy and confidentiality.
• Manage billing and invoicing processes, including tracking expenses and preparing invoices.

Job Requirements

Qualifications:
• Engaging and friendly – both to team members and to people you meet for the first time.
• Caring and compassionate towards others, especially to the injured, the hurting, and the downtrodden.
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Discretion and professionalism when handling sensitive and confidential information.
• Team player with a positive attitude and willingness to learn.
• Two to three years prior experience as a Receptionist or Administrative Assistant
• Bachelor’s degree in Legal Studies, Business Administration, or related field preferred.
• Previous experience working in a legal setting is advantageous.
• Fluency in Spanish speaking is advantageous.
• Proficiency in Microsoft Office Suite. Experience with legal software applications is advantageous.
Benefits:
• Competitive pay commensurate with experience and qualifications.
• Comprehensive health insurance coverage.
• Generous paid time off (PTO) and holiday schedule.
• Opportunities for professional growth and advancement within the firm.
• Supportive and collaborative work environment with a focus on work-life balance.
How to Apply: Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience to contact@finchlawoffice.com (or by fax to 410-871-2081). Please include “Receptionist Application” in the subject line of your email. We appreciate all applications, but only candidates selected for an interview will be contacted.
Finch Law Office is an equal opportunity employer and values diversity in the workplace. We encourage individuals from all backgrounds to apply.

Other Job Requirements
H.S. Diploma/GED, Sedentary

Wages per hour: Commensurate with Experience
Number of openings: 1
Overtime: NO
Benefits: YES
Health Insurance, Generous Paid Time Off

Days of Work:
MONDAY 8:30 – 5:00  TUESDAY 8:30 – 5:00  WEDNESDAY 8:30 – 5:00  THURSDAY 8:30 – 5:00  FRIDAY 8:30 – 5:00
Shift:

How to Apply: Send resume and cover letter to Contact@finchlawoffice.com
Willing to Train: YES
Experience Required: YES
Experience in Months: 24-36 months
Minimum Age: 21 & over
Closing Date: 04/30/2024